Aroma Armour Affiliate Program — Terms & Conditions

Last updated: 28 May 2026

These Terms & Conditions ("Terms") govern your participation in the Aroma Armour affiliate program ("Program") operated by Upland Ventures Pty Ltd (ABN 66 673 743 952), trading as Aroma Armour, of Acacia Building 1015, 80 Meiers Road, Indooroopilly QLD 4068, Australia ("Aroma Armour", "we", "us", "our").

By signing up to the Program, you ("Affiliate", "you", "your") agree to be bound by these Terms.

A. Universal Terms (Apply to All Affiliates)

1. Program Structure

The Program operates under multiple tracks. The track you have been assigned to (the Returning Customer Referral Program or the Gifted Creators Program) determines the specific commission, discount, and content terms that apply to you, in addition to these universal terms.

You agree that Aroma Armour may, at its sole discretion, move you between tracks based on your engagement, sales performance, or content output.

2. Eligibility

To participate, you must:

  • Be at least 18 years old (or the age of majority in your jurisdiction, whichever is higher)
  • Have the legal capacity to enter into a binding agreement
  • Reside in Australia, New Zealand, the United States, Canada, the United Kingdom, or the European Union
  • Have an active social media presence on at least one major platform (Instagram, TikTok, YouTube, Facebook), if participating in the Gifted Creators Program
  • Have made at least one prior purchase from Aroma Armour, if participating in the Returning Customer Referral Program

Aroma Armour reserves the right to reject any application at its sole discretion.

3. Affiliate Account & Referral Link

Upon acceptance, you will receive a unique affiliate link, discount code, or safelink (your "Affiliate Code") that tracks referrals to Aroma Armour's website.

You are responsible for:

  • Keeping your Affiliate Code confidential and using it in accordance with these Terms
  • Not sharing your Affiliate Code on coupon sites, deal aggregators, or other unauthorised channels
  • Not using your own Affiliate Code on your own purchases (this is considered self-referral fraud — see Clause 6)

4. Commission Structure

You earn a 15% cash commission on the order value of every qualifying sale made through your Affiliate Code, before tax and shipping.

Referred customers receive a 15% discount at checkout when using your Affiliate Code.

A "qualifying sale" is one where:

  • The customer used your Affiliate Code at checkout, OR
  • The customer clicked your unique tracking link within the previous 30 days (the "Cookie Window") and completed a purchase
  • The order is not subsequently refunded, cancelled, or charged back
  • The customer is not yourself

5. Commission Maturation, Payout & Tax

Commissions are subject to a 30-day maturation period from the date the order is placed. During this period, the commission is held to allow for Aroma Armour's 30-day refund window.

If an order is cancelled or refunded during this period, the corresponding commission is automatically forfeited. If an order is partially refunded, the commission is adjusted proportionally.

After maturation, commissions are paid out via Tremendous in the payout method of your choice (cash transfer, gift card, or other supported method). Payouts are processed monthly.

You are solely responsible for all taxes, levies, and reporting obligations associated with commissions you receive. Aroma Armour does not withhold tax on your behalf. We recommend you consult a tax adviser if you are unsure of your obligations.

6. Prohibited Conduct

You agree NOT to:

  • Use your own Affiliate Code on your own purchases (self-referral)
  • Create fake or duplicate accounts to inflate referrals
  • Distribute your Affiliate Code on coupon sites, deal aggregators, or other unauthorised channels (e.g. RetailMeNot, Honey, slickdeals.net)
  • Use paid advertising that bids on Aroma Armour's brand name, trademarks, or misspellings thereof
  • Engage in spam, phishing, or any form of unsolicited mass messaging using Aroma Armour's name or branding
  • Make false, misleading, or unsubstantiated claims about Aroma Armour's products
  • Disparage Aroma Armour, its products, employees, or other affiliates
  • Use Aroma Armour's logo, trademarks, or imagery in ways not pre-approved by us
  • Misrepresent your relationship with Aroma Armour (e.g. claiming to be an employee or official representative)

Breach of any of the above will result in immediate termination, forfeiture of pending commissions, and may result in legal action.

7. Termination

Either party may terminate your participation in the Program at any time, for any reason, with or without notice.

Upon termination:

  • Your Affiliate Code will be deactivated
  • Pending commissions that have not matured will be forfeited
  • Matured but unpaid commissions will be paid out in the next scheduled payout cycle, provided you have not breached these Terms
  • Your obligations under Clauses C.4 (Content Licence) and D.2 (Indemnity) survive termination

8. Privacy & Data

We collect and process your personal information (name, email, payment details, social handles, sales data) in accordance with our Privacy Policy, available at https://www.aromaarmour.com/policies/privacy-policy. By signing up, you consent to this processing.

9. Changes to These Terms

Aroma Armour reserves the right to modify these Terms at any time. Material changes will be communicated to active affiliates via email, with at least 14 days' notice before taking effect. Continued participation in the Program after the effective date constitutes acceptance of the modified Terms.

10. Governing Law

These Terms are governed by the laws of Queensland, Australia. Any disputes arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of Queensland.

B. Returning Customer Referral Program — Additional Terms

These additional terms apply if you are a member of the Returning Customer Referral Program (a referral track for existing Aroma Armour customers).

B.1. No Content Obligation

You are not required to create or post any content in exchange for participating. Your role is simply to share your Affiliate Code with friends, family, and your personal network.

B.2. Reasonable Sharing

You agree to share your Affiliate Code in good faith — via personal messages, social posts on your own accounts, or word-of-mouth. Mass distribution via bots, paid traffic, or aggregator sites is prohibited (see Clause 6).

B.3. No Gift Provided

The Returning Customer Referral Program does not include a free gift on signup. The benefit of the program is commission earnings.

C. Gifted Creators Program — Additional Terms

These additional terms apply if you are a member of the Gifted Creators Program, whether you were sourced via Hashgifted (#gifted), Social Snowball Creator Search, direct outreach, or another channel.

C.1. Gifted Product

You will receive a complimentary Aroma Armour product bundle (the "Gifted Product") in exchange for participation. The Gifted Product is provided to you at no cost, including shipping.

The Gifted Product is provided as a gift in the spirit of collaboration. Title to the Gifted Product passes to you upon delivery. The Gifted Product is non-refundable and non-exchangeable.

C.2. Content Expectations (Best-Efforts, Not Mandatory)

You are encouraged to create and publish content featuring Aroma Armour products on your social media channels. Suggested formats include:

  • Smell-and-react clips showing your reaction to the product
  • Before/after comparisons (e.g. one shoe treated with Aroma Armour, one not)
  • Reviews or unboxing content
  • Any other organic format you feel suits your audience

There is no minimum content obligation. You are not required to post within a specific timeframe or to produce a minimum number of pieces of content. However, sustained non-engagement may result in deprioritisation or termination at Aroma Armour's discretion.

C.3. Disclosure Requirements

If you post content featuring Aroma Armour products, you MUST clearly disclose the commercial nature of the relationship in line with:

  • The Australian Consumer Law and Australian Association of National Advertisers (AANA) Code of Ethics
  • The United States Federal Trade Commission (FTC) Endorsement Guides, including 16 CFR Part 255
  • The Advertising Standards Authority (ASA) / Competition and Markets Authority (CMA) guidelines in the United Kingdom
  • Any equivalent legislation or regulator guidance applicable in your jurisdiction

Acceptable disclosure includes (but is not limited to) clearly displayed tags such as #ad, #gifted, #sponsored, or #aromaarmourpartner, placed in the visible portion of the caption (not buried in hashtag clouds) or within the first few seconds of video content.

You are solely responsible for ensuring your disclosures comply with the laws of your jurisdiction. Aroma Armour will not be liable for any regulatory action resulting from your failure to disclose.

C.4. Content Licence (Critical — Please Read Carefully)

By participating in the Gifted Creators Program, you grant Aroma Armour, Upland Ventures Pty Ltd, and its affiliates, agents, and assigns:

A worldwide, royalty-free, fully paid-up, sub-licensable, irrevocable licence for a period of three (3) years from the date the content is first published, to:

(a) Use, reproduce, modify, adapt, edit, translate, distribute, publicly display, and publicly perform any content you create and publish on any platform that depicts, references, mentions, tags, or otherwise features Aroma Armour products, brand assets, or your Affiliate Code (collectively, "Creator Content")

(b) Repost, repurpose, and re-upload Creator Content on Aroma Armour's owned and operated channels, including the Aroma Armour website, Instagram (@aromaarmour), TikTok, Facebook, YouTube, email marketing, and any other current or future Aroma Armour communications channel

(c) Use Creator Content as paid advertising ("Whitelisting" or "Dark Posting") across any paid media platform, including but not limited to Meta (Facebook and Instagram) Ads, TikTok Ads (including Spark Ads), Google Ads, YouTube Ads, and any other current or future paid advertising platform

(d) Run paid advertising from your own social media handle(s) through partnership ad / whitelisting features, where you have granted the relevant platform access to allow this (see Clause C.5)

(e) Modify and edit Creator Content for the purposes of the above, including but not limited to: cropping, captioning, voice-over, subtitle addition, colour-grading, length adjustment, and incorporation into larger creative assets

(f) You waive any right to inspect or approve Aroma Armour's specific use of Creator Content within the scope of this licence, and you acknowledge that no additional compensation is payable for such use beyond the commission and gifted product already provided under these Terms. For the avoidance of doubt, nothing in this clause limits your takedown rights under Clause C.6 or your right to revoke partnership ad access in accordance with Clause C.5.

The licence covers Creator Content published before, during, and within 12 months after the date you cease participation in the Program.

C.5. Whitelisting Authorisation

You agree, upon Aroma Armour's reasonable request, to:

  • Grant Aroma Armour's Meta Business Manager (Business ID: 732135871640132) partnership ad access to your Instagram and Facebook accounts, where applicable
  • Approve any reasonable request from Aroma Armour to run partnership ads from your handle within 7 business days
  • Not unilaterally revoke partnership ad access without first providing 30 days' written notice to Aroma Armour at support@aromaarmour.com

C.6. Content Standards & Takedown Right

You agree that all Creator Content will:

  • Accurately represent Aroma Armour products and their performance
  • Not contain false, misleading, or unsubstantiated claims (including health, medical, or efficacy claims not approved by Aroma Armour)
  • Not contain hate speech, discrimination, profanity beyond ordinary use, sexually explicit material, or content that promotes violence, self-harm, or illegal activity
  • Not disparage competitor brands by name or imagery
  • Comply with the platform terms of service of the platform on which it is posted

Aroma Armour reserves the right, at its sole discretion, to require you to edit, modify, or remove (take down) any Creator Content that, in its reasonable judgement:

  • Misrepresents Aroma Armour products
  • Makes claims that are inaccurate, misleading, or could cause regulatory or reputational harm
  • Damages the Aroma Armour brand
  • Breaches these Terms

You agree to action any such takedown or modification request within 48 hours of receiving it from Aroma Armour. Failure to do so is a material breach of these Terms.

C.7. No Employment or Agency Relationship

Nothing in these Terms creates an employment, agency, partnership, joint venture, or franchise relationship between you and Aroma Armour. You are an independent contractor / independent participant. You may not represent yourself as an employee, agent, or official representative of Aroma Armour.

D. Limitation of Liability & Indemnity

D.1. Limitation of Liability

To the maximum extent permitted by law, Aroma Armour's total aggregate liability to you under or in connection with these Terms is limited to the amount of commissions paid to you in the 12 months preceding the event giving rise to the claim.

Aroma Armour will not be liable for any indirect, consequential, special, or punitive damages, including loss of profits, loss of goodwill, or loss of opportunity.

Nothing in these Terms excludes or limits any liability that cannot be lawfully excluded or limited under the Australian Consumer Law or other applicable mandatory consumer protection legislation.

D.2. Indemnity

You agree to indemnify, defend, and hold harmless Aroma Armour, Upland Ventures Pty Ltd, and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, costs, or expenses (including reasonable legal fees) arising out of or in connection with:

  • Your breach of these Terms
  • Your Creator Content (including any claims of defamation, intellectual property infringement, or false advertising)
  • Your failure to comply with disclosure requirements (Clause C.3)
  • Your tax obligations (Clause 5)

E. General

E.1. Entire Agreement

These Terms (together with any program-specific addenda communicated to you in writing) constitute the entire agreement between you and Aroma Armour regarding the Program, and supersede any prior agreements, understandings, or representations.

E.2. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions remain in full force and effect.

E.3. No Waiver

A failure or delay by Aroma Armour to enforce any right under these Terms does not constitute a waiver of that right.

E.4. Assignment

You may not assign your rights or obligations under these Terms. Aroma Armour may assign these Terms to any successor entity or in connection with a sale of its business.

E.5. Contact

Questions about these Terms or the Program can be directed to: support@aromaarmour.com

By signing up to the Aroma Armour affiliate program, I confirm that I have read, understood, and agree to be bound by these Terms & Conditions.